Office Manager

Job Specification

NLB Solutions are working with a great local business that are recruiting for a senior office administrator. The business are looking for someone that has experience in working as an office administrator ideally from am office supplies or leasing business. The role is to report into the joint MD’s and support a small team in the office.

The business is looking to double the size of it’s turnover in the next 2 years and have this role be the lynch-pin with the team and the Directors and motivate the team to hit the new targets that will be discussed as the business grows.
Duties
- Manage office operations and procedures to ensure organisational effectiveness.
- Work with administrative staff and divide tasks as needed.
- Maintain office supplies inventory and place orders when necessary.
- Coordinate meetings, appointments, and travel arrangements.
- Liaise with vendors, service providers, and building management.
- Ensure compliance with company policies and procedures.
- Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
- Assist with on-boarding of new employees (e.g., equipment setup, documentation).
- Support HR and finance functions (e.g., payroll assistance, benefits administration, invoice tracking).
- Organise company events, meetings, and team activities.
- Manage correspondence (emails, phone calls, mail) and internal communications.
- Monitor and manage budgets and expenses related to office operations.
Personal Specification
- Proven experience as an Administrative supervisor, or similar role.
- Strong organisational and planning skills.
- Excellent written and verbal communication skills.
- Proficient in MS Office (Word, Excel, Outlook) and office management software.
- Ability to multitask and prioritise work.
- Attention to detail and problem-solving skills.
- Discretion and confidentiality.
- Knowledge of basic HR and accounting principles is a plus.

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